Last updated: August 16, 2018
WHAT DO WE COLLECT AND HOW:
ANONYMOUS AND AGGREGATED WEB TRAFFIC INFORMATION.
General traffic, site usage, browser information, length-of-stay information, and location data is collected and stored in log files. This type of information is collected and shared on an anonymous, aggregated basis meaning that we do not connect this information to your name or other personal information.
We collect all or some of the following personal information: first and last name, email address, company and other information, in the following contexts:
Alerts and Announcements: We use your contact information to provide you with e-alerts about legal developments and information about Koley Jessen-sponsored seminars and events. We always give you the opportunity to opt-out of these communications.
Other Requests: When you report a problem with our website or services we will collect contact information along with a description of your problem. When you contact us via the firm email addresses, we will collect your contact information and any information you include in your email.
WHAT WE DO WITH THE INFO WE COLLECT:
We process your information for the legitimate interest of communicating with clients, prospective clients, and other users about our legal services and our events and publications related to developments in the law. Processing your information for the purposes described is necessary for us to do what we do and it’s in both of our interests. When we use your information based on our legitimate interests, we conduct a balancing test based on the legitimate interest, necessity of processing your information, and how such processing impacts you.
If you have any questions or concerns with us processing your information for this legitimate interest, please email us at firstname.lastname@example.org.
We’ll ask for your consent before using your information for a purpose that extends beyond what you may reasonably expect from a law firm and that has a more significant privacy impact.
We occasionally hire other companies to provide limited services on our behalf, including website development and operation, preparing marketing materials, sending postal mail or email, analyzing website use, job applications, processing payments and processing data. We will only provide those companies the information they need to deliver the service, and they are contractually prohibited from using that information for any other reason.
We also may disclose your information in special cases. For example, when we believe that we must disclose information to identify, contact or bring legal action against someone who may be violating our Disclaimer, or may be causing injury to or interference with our rights or property, other website users or clients, or anyone else who may be harmed by such activities. We may disclose visitor information when subpoenaed, if ordered or otherwise required by a court of law, arbitrator, or other similar proceeding or the rules governing such a proceeding, for government investigations, with government agencies if required by law, and when we otherwise believe in good faith that any applicable law requires it.
WHAT ARE COOKIES AND HOW DO WE USE THEM:
- Provide you with personalized content based on your use of our website
- Enable you to more easily use our website by remembering and using contact information
- Evaluate, monitor and analyze the use of our site and its traffic patterns to help improve our website and services
The types of technologies we use include:
Web beacons. We, along with our third-party partners, may also use technologies called web beacons that communicate information from your Internet browser to a web server. Web beacons can be embedded in web pages, videos, or emails, and can allow a web server to read certain types of information from your browser, check whether you have viewed a particular web page or email message, and determine, among other things, the time and date on which you viewed the web beacon, the IP address of your computer, and the URL of the web page from which the web beacon was viewed. We and our partners use web beacons for a variety of purposes, including to analyze the use of the Website and in conjunction with cookies to improve the website and to provide you with more relevant promotion materials.
INDIRECT COLLECTION – SOCIAL NETWORKING
CHOICES YOU HAVE ABOUT YOUR INFO:
If you have signed up to receive e-alerts and marketing emails from us, you can unsubscribe or change your preferences by clicking on the links attached to the email.
You may also send us an email at email@example.com to request access to, correct, or delete any personal information that you have provided to us. Please note, we may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
You may have heard about “Do Not Track” (DNT), which is a privacy preference that users can set in their web browsers. Our website does not support DNT codes.
HOW WE PROTECT YOUR INFORMATION:
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
HOW LONG WE KEEP YOUR INFORMATION:
We keep your information only so long as we need it to provide the service you’ve requested of us (e-alerts, event information, etc.) and fulfill the purposes described in this policy. When we no longer need to use your information for the purpose we collected it and there is no need for us to keep it to comply with our legal obligations, we’ll either remove it from our systems or depersonalize it so that we can't identify you.
OUR POLICY ON CHILDREN’S INFORMATION:
If you are under 18 years of age you should not provide information to us without the involvement of a parent or guardian. We do not collect online contact information without prior parental consent or parental notification, including an opportunity for the parent to prevent use of the information and participation in the activity. We do not knowingly solicit personal information online from, or market online to, children under the age of 13.
CALIFORNIA PRIVACY RIGHTS:
California Civil Code Section 1798.83 permits our website visitors who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to firstname.lastname@example.org. Please make sure to state that you are a California Resident.
In compliance with the European Union (“EU”) General Data Protection Regulation (“GDPR”), we may rely upon one or more legal bases defined in the GDPR to collect, use, share and otherwise process the personal information of individual located in the EU, including where:
- Necessary to perform a contract we have with you, such as our terms of engagement, and to provide the services (we refer to this as contractual necessity above);
- You have consented to the processing (in which case you may revoke your consent at any time);
- Necessary for us to comply with a legal obligation, or to establish, exercise or defend legal claims;
- Necessary to protect your vital interests or those of others;
- Necessary in the public interest; and
- Necessary for the purposes of Koley Jessen or a third party’s legitimate interests, such as those of clients, partners, staff or others, provided that those interests are not overridden by your interests or fundamental rights and freedoms.
Where we collect, use, disclose and otherwise process your information based on legitimate interests, we may rely on the following interests:
- Provision of legal services: We use your information to pursue our clients and other impacted individuals’ legitimate interests in obtaining and/or benefitting from legal advice and assistance, as well as our interests in providing legal advice and assistance to our clients.
- Keeping our services safe and secure: We use your information in certain instances as necessary to pursue our and your legitimate interests of keeping some of our services, such as our domains, websites, apps, offices and events, safe and secure. For example, we collect IP addresses and process log files to ensure our website and apps are not subject to fraudulent access.
- Marketing our services: We use your information as necessary to pursue our legitimate interests in marketing our services. For example, where permitted by digital marketing law, we may contact you by email to let you know of future events you might be interested in.
- Providing, improving and developing the services: We use your information as necessary to pursue our legitimate interests in tailoring and improving our services. For example, if you are a client, we may send you a survey or questionnaire to understand your experience in obtaining legal services from Koley Jessen.
- Providing seamless services with affiliates of Koley Jessen: In some cases, the services require the engagement of, or sharing of your information with, other companies affiliated with Koley Jessen.
If you are located in the EU, under certain circumstances, you may have certain legal rights under the GDPR, including:
- To access the personal data we maintain about you
- To receive information about how we process your personal data
- To correct your personal data
- To have your personal data erased
- To object to or restrict how we process your personal data
- To request your personal data be transferred to a third party
- To withdraw any consent you may have given us to process your personal data
If you are an EU resident, you have the right to object to our processing that is based on legitimate interests by contacting us at the address or number below. If you are located in the EU and you believe that Koley Jessen has infringed your rights under the GDPR, please contact us by sending an email to email@example.com or calling us at: (402) 390-9500.
You have the right to lodge a complaint with a supervisory authority, in particular in your applicable Member State.
HOW WE MAKE CHANGES TO THIS POLICY:
We may change this policy from time to time and if we do, we will post any changes on this page. If you continue to use our website after those changes are in effect, you agree to the new policy. If the changes are significant, we may provide a more prominent notice or get your consent, as required by law.
If you have any questions about this policy or need to contact Koley Jessen to exercise your rights as a data subject under the GDPR, please contact Koley Jessen’s Privacy Officer, Shaun McGaughey, at: firstname.lastname@example.org or call us at (402) 390-9500.